How to Use Google Workspace for Maximum Productivity

Shristi Shrestha
6 min readApr 30, 2021

I’m almost sure, you are using many apps from Google Workspace (formerly known as GSuite) already. Gmail, Google Docs, Google Slides, Google Sheets, Google Maps, etc. might be some of the apps you are familiar with. However, Google Workspace offers much more than that. If you’re curious, open your chrome browser and check it for yourself.

Scroll down, there are a lot of apps!!

Google Workspace has a lot of services and hence, endless opportunities to use it how your team wants to use it.

Here, I’ll be demonstrating to you a skit of how you can a team utilize Google Workspace for the maximum level of productivity and collaboration.

Let’s say your team wants to schedule a quick meeting at 10 AM, then work on a business proposal for a client. You’ve promised your client that the business proposal will be emailed at 2 PM and you’ll have a meeting to discuss it at 4 PM. Now, let’s do every task here with Google Workspace.

I’ll be using Gmail, Google Doc, and Google Calendar here. Remember, you can utilize other tools like Google Sheets, Google Slides, Jamboard, etc. in the same way.

First of all, let’s schedule the meetings. For this, we’re using Google Calendar.

After your calendar opens, simply click at the point of time where you want to set the meeting

Add your teammates.

Add the team members who’re supposed to attend this meeting

The default time window is an hour but you can adjust the time window as you like.

Click on the time boxes and change them as you want to.

As an added bonus, let see how we can set it as a recurring meeting. Usually, the morning meetings…

Shristi Shrestha

A free soul who has pledged to write more often. Enjoys writing poems, fiction and informative articles on tech and productivity.